How often can our organization apply?
Once a year. Tier I and Zoological Applications are due the end of March, Tier II applications are due the beginning of May. See application details on the appropriate Appliation Tab.
I missed the workshop can I still apply?
Yes. Attending the pre-application workshop will help you prepare a better application and is an opportunity for you to ask questions.
I am not clear if we are using the In-Kind from 2007 or if we are to project In-Kind for 2008?
Use actuals from your most recently completed year (probably fiscal 2007) - do not use projections.
I've been working on the ZAP Tier II application but have encountered problems trying to put budget information into the tables on the financial portion of the application. I'm using the Word doc format of the application, but when I try to enter data into the tables, it won't let me. Am I missing something? I'm just not sure what I'm doing wrong.
Double click into the table to insert your numbers/financial information.
Completing our ZAP Tier II application and it appears that page 5 of the form is blank.
I've also been unable to find the application online. Any help appreciated.
Here’s the website ..
http://www.zap.slco.org/zapArts/html/recipients/applicant/applicationForms.html
Page 5 is not blank. It contains the Proposed Use of 2008 ZAP funds embedded excel file. Use the pdf version if you can’t open the Word version. Double click into the table to insert your numbers/financial information.
Several new revenue categories were added to this year’s financial application. Will I need to redo prior years?
You don’t need to rework previously reviewed years. As has been current practice, you get a pass on worksheets that have already been reviewed by the ZAP fiscal manager or outside CPA.
Can I submit financial statements instead of an audit?
No. Only audited financial statements by a Utah licensed CPA are accepted. Please note if you are asking for $10,000 or less in Tier II, you do not need to submit an audit. For the 2008 application cycle the ZAP program is working to change the amount to $15,000 without an audit.
I’m completing our ZAP application and wondered if you had a quick way to discern in which SLCO Council District a given address lies. I found the district map on the county web site, but it’s difficult to place the boundaries an
Go to this site https://secure.slco.org/cl/elections/index.cfm
and put the person’s address in the blanks
then click on my elected officials -- Scroll down and you will see "County Council" and the council district number (in a grey shaded box) the council district number, right below is the name of the council council member. This listing is below "Council Mayor" and above "County Council at-large)"
Are we required to have a written and signed statement from your Auditor indicating they have reviewed the Tier I and Zoo financial worksheet pages of your application?
No
If we program an event in Park City (or anywhere outside of SL County), what expenses would be considered ZAP- qualifying?
None of the expenses would qualify if the event were outside of Salt Lake County.
If our organizations offers an activity free of charge but at a ticketed event (e.g., Utah Arts Festival) should we not include the numbers served in the count for those who received “a performance, event, educational outreach or other service from your organization in Salt Lake County for no cost (to the audience/constituent member)?”
Do not include them as no charge because there is an entrance change. You may want to include that information in the narrative as part of your partnership work.
The question of what is or what is not an in-kind contribution has come up often...
The Zoo, Arts and Parks Program recommends that each organization work with their accountant to adequately define and book your revenue and expenditures. The following are the definitions that the ZAP program uses.
Definition of In-kind Contribution (non-cash)
An unconditional transfer of assets * in a voluntary nonreciprocal (nothing received in return) transfer by one entity to another.
*Assets can include securities, land, buildings, utilities, materials, supplies, some services (these are described as in-kind because they are non-cash).
Trade transactions do not meet the definition of contributions.
Definition of an Exchange Transaction (Trade Sponsorship) (Can be cash or non-cash)
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Both parties receive goods or services of commensurate (equal) value
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Provider asserts that it is transferring resources in exchange for specified benefits – advertising, access, tickets.
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Recipient asserts it is seeking resources in exchange for benefits – tickets for transportation, advertising for a video
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Trade transactions meet the definition of exchange transactions and can be classified as sponsorships or other types of revenue.
What is the Definition of Real Property?
Real Property - Land and improvements, including buildings and personal property, that is permanently attached to the land or customarily transferred with the land.
Depreciation - Expense allowance made for wear and tear on an asset over its estimated useful life. Accelerated or straight line depreciation methods are generally used.
Repairs and Maintenance - Expenditures made in order to keep property in good condition but that do not appreciably prolong the life or increase the value of the property.
